Taaeen Abu Dhabi Jobs 2022 – Apply Online Executive Secretary Vacancy in Abu Dhabi, UAE

The Role

• Experience in the translating Arabic to English – English to Arabic) • Execute all corresponding duties including but not limited to taking notes, preparing drafts, typing memos and letters, following up on administrative issues internally, with other departments and selected external bodies • Analyze incoming memos, submissions, and reports to determine their significance and plan their distribution accordingly • Prepare a time management diary to ensure the Executive is able to attend all key meetings according to planned schedules • Manage and request office supplies through online application and follow up on approval process and purchase order • Lease with other companies for meetings, information update and documents as required by the Executive • Lease with employees / departments to seek an update on any ongoing internal initiatives • Prepare reports, and materials for publications and presentations • Schedule appointments/ meetings and all related issues regarding the distribution of meeting agendas, booking of conference rooms, catering and material arrangements • Translate required documents from Arabic to English and vice versa • File, update and retrieve corporate documents, records, and reports related to business unit • Maintain copies of personnel records, such as leaves, business trips, expense reports and coordinate the same with HR • Manage all telephone calls and queries; refer to appropriate staff/individual if required • Greet and assist the Department’s visitors • Exhibit willingness to ensure successful inter-departmental relationships

Requirements

• Excellent verbal and written communication skills. • Excellent organizational skills and attention to detail. • Excellent time management skills with a proven ability to meet deadlines. • Ability to function well in a high-paced and at times stressful environment. • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. • Able to type minimum of 50 words per minute. • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

About the company

WE ARE A UAE LEADING HR CONSULTANCY We offer a full range of HR services regardless of the organization headcount or location in the UAE&GCC. We understand how your organization thrives or flounders on the quality of your people. We are experts in creating award-winning organizational cultures. We have successfully tackled some of the most serious organizational issues imaginable to help companies grow and deliver their business plans.