UNITED PARCEL SERVICE Dubai Jobs 2022 – Apply Online Executive Assistant Vacancy in Dubai, UAE

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Job Summary

This position performs general administrative responsibilities including preparation of reports using various software packages, compilation of information from various sources, and handling small scale projects. He/She performs general office duties that may include word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties. as assigned. This position may deal with confidential material on a regular basis.

Job Roles and Responsibilities

Assistant to Management Staff at UPS – Administrative Duties

Aid and assist the Management Staff members in calendar and meeting setups, travel management, vacation planning, birthday reminders and celebrations, years of service tracking, etc.
Perform any supporting tasks that require follow up and provide information within strict timelines
Reporting management

Management Staff Coordination – Invoicing and Meeting Setups

Coordination and processing of Purchase Orders (POs) and other invoices after obtaining relevant authorized signatures
Organizing and coordinating meetings, arranging meeting areas, bookings, and developing agendas

Event Management

Coordinating and arranging for guest invitations, itineraries, accommodation, and another other travel and event support required
Manage negotiations for external events and maintaining the security logs and registrations
Coordinating and aiding Management members in Visa applications, arranging travel such as taxi / car bookings and hotel accommodation for Guests
Vendor management and/or set up of new vendor forms and handling of invoices
Generating appreciation letters as needed and on-time coordination for guest/helpers

Logistical Support Activities

Ordering, maintaining, and tracking office supplies from registered vendors such as Staples (Oracle)
Other logistical support such as arranging lunches, guest invitations etc.

Job Specific Competencies

Plans and completes work with thoroughness, giving attention to specific information, and individual details, conditions, necessary record keeping, and elements of that work.
Captures/documents specific and accurate information; learns subjects thoroughly and in detail; completes work with thoroughness; supplies appropriate details when requested; maintains organized files.
Recalls specific, accurate information about events or conversation
Maintains documentation that support the completion of work and retention of details/decisions.
Demonstrates a working knowledge of techniques for soliciting and gathering information; identifies appropriate sources of information.
Proficient in Microsoft Word, Excel, PowerPoint, and other necessary tools to aid in job completion

General Requirements: Education

Bachelor’s Degree – Preferred

Employee Type:

Permanent
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