BNY Mellon Abu Dhabi Jobs 2022 – Apply Online Administrative Assistant Vacancy in Abu Dhabi, UAE

Overview

Provide primary support to the Head of Middle East & Africa. The role will also have team/departmental responsibilities across EMEA Institutional Distribution, to provide additional support as needed.

Responsibilities

Diary management

Manage expense claims

Production of letters, reports, memos and meeting notes with minute taking to a high standard.

Development and/or updating of PowerPoint presentation materials which includes assisting the Client Service Associate with updating Marketing Materials

Supporting the Client Service Associate with the submission of RFPs, ensure any issues are effectively resolved and processing of other reporting requests

Assisting the Client Service Associate with maintaining the CRM system to a high standard

Timely updates to Sales Force following client meetings and ad-hoc as required.

Telephone Management: Answer calls, take messages from contacts, customers and consultants, filter/priorities all calls and assist the caller where possible.

Sort and priorities daily correspondence, handling personally as and when appropriate.

Interact with major customers and business partners; handle highly confidential relationships and associated materials.

Proactive maintenance of filing system for documents, general correspondence, reports and presentation papers and archiving records.

Collating management information/reports

Co-ordinating with the boutiques in planning roadshows and providing other administrative support to senior staff travelling from the other geographies, creating itineraries for overseas visitors.

Booking meeting rooms, restaurants, couriers and taxis.

Make travel arrangements through the Company travel provider and arrange itineraries.

Organise customer entertainment and conferences including arranging suitable venues and ensure the smooth running of the event on the day. This should include where necessary, assistance with the development of the agenda based on prior meeting notes and related correspondence

Sort through and prioritise mail, take responsibility for the post.

General assistance for the team as required

IT support

Liaising with internal departments (Marketing, Compliance)

Conduct research and provide database support regarding clients and prospects .

Job Specific Competencies:
Flexible approach is essential, team player and proactive to team needs

Good communication skills and good telephone manner.

Excellent organisational skills and accurate record keeping skills essential.

Self-starter, proactive & polished

Investment industry experience is a distinct advantage

Capable of dealing directly with clients and meeting strict deadlines

Technical Skills, Knowledge, Systems Knowledge: (and associated skill level)

Proven secretarial /PA experience

Proficient in Microsoft Office

Technical expertise using Pivotal would be advantageous

Minimum 50wpm typing (copy and audio)