MHD Trading Dubai Jobs 2022 – Apply Online Bid Coordinator Vacancy in Dubai, UAE

Bid Coordinator

This is a business development role in HRMS, requiring well-developed bid management, organisation and coordination skills to:

manage the administrative elements involved in the compilation and submission of bid documents (under the direction/guidance of the bid lead, when required).
update information stored in the knowledge library.
maintain client/supplier’ portals.
contribute to bid team management report, recording all project work.
This role will primarily involve working on all aspects of the bid process from qualification through to contract award; working with a variety of stakeholders and be responsible for implementing and assisting with the management of all bid procedures and governance while promoting best practice.

The role has potential development opportunity to become a Bid Manager
Role tasks and responsibilities

Coordinate and manage the requests for information (RFI), expression of interest (EOI), vendor registrations and pre-qualification questionnaires (PQQ) for HRMS business.
Assist in the management, coordination and production of responses to formal invitations to tender (ITT), requests for proposal (RFP), requests for quotation (RFQ), and when instructed, take a lead role in the capacity of a junior bid manager (with guidance from a senior bid team member) for qualified commercial, government and non-government organisation opportunities in the Control Risks HRMS regions.
Create bid content and documentation in the Control Risks format and branding.
Act as the document owner for proposals, submissions and presentations. Review all data to ensure conformance to the tender instructions and bid quality standards (editing any formatting, grammatical, spelling or factual errors).
Maintain the knowledge library, ensuring data is updated, old data is archived, and information is stored, categorised and secured; observe strict confidentiality for sensitive data.
Manage and maintain bid reports to record opportunities, assess workload capacity, and determine win/loss or capture rate.
Work with relevant HRMS colleagues to assist with informal or ad hoc proposal preparation. If required, to collate bid components for other departments and support their submissions.
Coordinate with relevant stakeholders across all regional offices and functions to ensure an efficient utilisation of resources.
Add innovation to the bid process.
Perform other duties as requested by the bid lead.

Requirements:-

Essential Minimum three years’ demonstrable experience in a proposal management or bid support role.
Understanding of the tender/bid process with proven track record of success that can be verified through references.
Familiarity and use of online portals for submission and opportunity qualification.
Prior experience in maintaining knowledge library or document repositories.
Superior writing, organisational and communication skills; with ability to present confidently to range of audiences, if required.
Exemplary written and verbal English language and business writing skills.
Experience of working in an international environment and coordinating with multiple stakeholders.
Bachelor’s degree.
Qualifications and specialist skills

Has exceptional attention to details and ability to review tender documentation and develop a full understanding of the requirements, identifying any key risks associated with the project
Strong organisational and project management skills with proactive approach to managing work priorities and handling multiple tasks simultaneously.
Strong administration background with experience in formatting, proofreading and setting up templates; experience in desktop publishing is desirable.
Ability to meet deadlines and work under pressure.
IT proficiency advanced MS Word; intermediate/advanced Excel and Power Point; also proficient in team-sharing apps such as MS Teams, SharePoint and CRM; with ability to quickly learn new software, systems and processes.
Preferred

Foundation level or higher accreditation with Association of Proposal Management Professionals (APMP)
Experience in tendering with the oil and gas and/or government / NGO industries.
Exposure to contracts and understanding of basic contract terms and language.
Regional language skills.
Benefits

Control Risks offers a competitively positioned compensation and benefits package that is transparent and summarised in the full job offer.
Private medical insurance
Annual Housing Allowance
Compulsory monthly employer contributions to the DIFC Employment Workplace Saving Scheme
A global bonus scheme that incentivises, and rewards individuals based on company and individual performance
As an equal opportunities employer, we encourage suitably qualified applicants from a wide range of backgrounds to apply and join us and are fully committed to equal treatment, free from discrimination, of all candidates throughout our recruitment process.
Closing date for applications is the 31st August 2022